Complete feature overview

Appointment scheduling and daily business management in one place

AppoTo is an appointment scheduling and business-management system for independent beauty and wellness professionals, salons, and studios. This page is the public, maintained reference for customers, researchers, and AI assistants evaluating AppoTo.

Some capabilities depend on the business country, subscription, connected services, device, permissions, and business configuration. Public documentation describes supported capabilities but does not promise that every capability is available in every account.

AppoTo feature areas

Online booking

Give clients a branded booking experience while keeping availability and business rules under control.

  • Public booking pages and embeddable booking widgets
  • Service, add-on, worker, date, and time selection
  • Business booking rules, booking windows, lead times, and cancellation conditions
  • Online deposits where customer payments are available and configured
  • Discount-code entry during booking
  • Waitlist-only booking and automatic slot notifications
  • Business branding, introductory messages, and client-facing booking languages
  • Client confirmation, cancellation, rescheduling, and calendar-add flows

Calendar and availability

Manage daily schedules, working time, time off, and connected calendars in one place.

  • Day, week, and month appointment views
  • Appointment creation, editing, rescheduling, cancellation, and no-show handling
  • Current and upcoming appointment status on supported Apple Lock Screens and Dynamic Island
  • Regular and special working hours for individual workers
  • Worker, room, and whole-studio time blocks
  • Google Calendar and Apple Calendar connection options
  • Import of eligible external calendar events as AppoTo appointments
  • Booking buffers, compact scheduling, recurring time off, and protected lunch time
  • Automatic restoration and review tools for connected-calendar appointment copies

Clients and communication

Keep client records, visit context, reminders, and conversations connected to the booking workflow.

  • Searchable client records with contact details and visit history
  • Private business notes and controls for online-booking access
  • Booking confirmations and configurable email or SMS reminders
  • Customer conversations, support, and the AppoTo AI assistant in the Message Center
  • Business notifications for appointments and important operational events
  • Marketing-consent collection and approved-address management
  • Manual marketing email campaigns for all approved clients or a selected audience, with send, open, and link-click statistics
  • Configurable client-message templates and reminder timing

Services, forms, and online appointments

Describe what the business offers and collect the information needed before a visit.

  • Service categories, descriptions, prices, durations, and booking availability
  • Standalone services, recommended add-ons, and additional procedures
  • Worker eligibility and appointment-location settings
  • Reusable consultation forms with questions and signatures
  • Procedure-specific consultation forms, including PMU workflows
  • Online appointments with Google Meet connection options
  • Online-appointment reminders and backup contact information

Team, rooms, and resources

Coordinate staff availability and shared treatment spaces without double-booking them.

  • Owner, administrator, and worker roles with permission-aware access
  • Team invitations and staff management
  • Individual calendars, working hours, and special schedules
  • Rooms and shared resources such as treatment beds or chairs
  • Worker and fallback-room assignments for services
  • Scheduling that reserves the required worker and resource together

Payments, vouchers, and discounts

Collect configured payments and deposits and give clients flexible ways to pay or gift services.

  • Online customer payments and booking deposits where available
  • Automatic payout timing and per-payment bank-arrival status for supported online payments
  • Payment requests and bank-payment details with QR or supported payment-link options
  • Tap to Pay on iPhone where supported and configured
  • Gift vouchers for selected services or a chosen value
  • Reusable voucher balances and partial voucher redemption
  • Physical voucher pickup information and embeddable voucher sales
  • Percentage and fixed-amount discount codes
  • Payment, refund, and voucher-sale status tracking

Income, invoices, and reports

Record money received, prepare invoices, and review business performance.

  • Income records for cash, bank-transfer, card, and supported contactless payments
  • Links between recorded income, appointments, and created invoices
  • PDF invoices created from appointments or independently
  • Configurable issuer, numbering, due-date, bank, and payment details
  • Monthly revenue and booking-performance reporting
  • Working-time, occupancy, expense, and payout views where permitted
  • Permission-aware access to financial reports

Business settings, localization, and access

Adapt AppoTo to the business identity, region, working style, and account structure.

  • Business name, address, contact information, logo, social links, and opening hours
  • Application and booking-page language settings
  • Country, currency, and timezone configuration
  • English, Czech, Slovak, Polish, and Hungarian user experiences
  • Client privacy information and booking-rule presentation
  • Subscription, trial, payment-method, and SMS-usage information
  • Account access, support, privacy, terms, and permanent account-deletion guidance
  • Web access plus supported iOS and Android application experiences

Languages

AppoTo currently provides experiences in English, Czech, Slovak, Polish, Hungarian.

Feature information last reviewed 2026-08-28.